Office Administrator

Duties include:

• Receiving invoices and ensuring they are checked, coded and approved by department heads.

• Gathering and reviewing real estate documents

• Create, maintain and update spreadsheets.

• Assisting the construction supervisor to ensure correct quoting is provided through the build process.

• Updating and maintaining client files (including data entry)

• Communication with clients, realtors, and lawyers/notaries (including updates throughout the process)

• Managing multiple files at once and meeting important timelines

• Managing and organizing the internal database system

• May at times provide administrative support to all levels of the organization.
• Produces reports from a variety of information sources and databases.

• Performing other duties as assigned.

Must haves:

• A minimum of 3 years administration related experience.
• Previous experience in the real estate industry is an asset.

• Must be proficient with WORD, Excel, e-mail, internet use and computerized documentation.

• Strong ability to work cooperatively within a team environment.
• Self-motivation and ability to complete work with minimal supervision.

• Ability to multitask with high attention to detail.

• Ability to communicate effectively.

• Ability to work independently.

• Must have basic bookkeeping knowledge of credits, debits and ledgers.

• High level of discretion required in dealing with confidential matters.

• Other duties as assigned.

Hours: 8am-4pm, Monday to Thursday

Personal Suitability:

• Accurate
• Organized
• Attention to detail