Administrative Assistant

Our Client in Vernon is searching for an Administrative Assistant to join their team!

ESSENTIAL JOB DUTIES:

Administrative responsibilities include but not limited to:

• answer and direct phone calls
• provide general support to visitors
• produce and distribute correspondence memos, letters, and faxes
• receive, sort and distribute the mail
• maintain computer and manual filing systems, including legal files
• maintain and replenish office and kitchen supplies
• maintain office equipment and coordinate repairs
• organize travel arrangements
• provide administrative support to various departments (data entry, filing, copying, etc.)
• organize office events
• process customer credit applications, includes obtaining references and credit score
• provide support to the executives
• handle other administrative projects when necessary

Accounting responsibilities include but not limited to:

• enter accounts payable invoices weekly
• generate vendor payments (cheques and electronic payments) weekly
• provide support to the accounting team during a month end, quarter end, year end

• • providing various backup information to support transactions
  • assists with requests from external parties, including auditors

JOB QUALIFICATIONS:

Education:

Minimum Requirements:

• High school diploma
• Post-Secondary Accounting courses

Experience/Abilities:

• proven administrative experience
• knowledge of office management systems and procedures
• excellent time management skills and ability to multi-task and prioritize work
• attention to detail and problem-solving skills
• excellent written and verbal communication skills
• strong organizational and planning skills
• ability to work in harmony with co-workers
• understanding of confidentiality
• proficient in MS Office
• knowledge of Microsoft Dynamics AX is an asset