Administrative Assistant

Our client is seeking a Administrative Assistant to provide overall office support.  You must me flexible with the ability to work from home approx: 30hrs/week.

Key Responsibilities & Duties:

1. Provides administrative and office support by:

• Managing and maintaining PM calendar – Scheduling appointments, meetings and teleconferences –
• Supporting the project implementation teams with scheduling of meetings and teleconferences
• Arranging all travel and preparing itineraries for committee and Implementation team meetings
• Monitoring and controlling the implementation teams and co chair meeting schedules
• Taking and transcribing minutes, maintaining accurate records, following-up on decisions made, and ensuring required action is initiated on meetings attended by Co Chairs and PM
• Composing correspondence, reports, briefing notes, and a variety of documents as requested
• Managing GP sessional forms and submitting for payment
• Data input for all Mobile Assessment Unit(MAU)
• Preparing presentations using PowerPoint.
• Report preparation and project documentation for ongoing project reporting
• Researching and composing correspondence, reports, briefing notes, and a variety of documents for the committees
• Maintaining the filing systems for the A GP for Me Project.
• Assist in developing and maintaining positive relations with the members, other professionals and community
• Participate as required, in Continuous Medical Education programs for the Division and members
• Provides as requested, administrative support to Central Okanagan Division of Family Practice fellow colleagues
• Communicating with and responding to committee members regarding various issues and requests related to A GP for Me .
• Preparing, assembling, and distributing meeting agenda materials.
• Arranging meeting logistics and catering.
• Unlocking and preparing the meeting room in advance of the meeting and ensuring the room is tidy after adjournment.
• Performing other committee duties as necessary.

Skills & Qualifications

• High school graduation supplemented by business related courses and 3 – 5 years administrative assistant experience or an equivalent combination of education and experience.
• Excellent communication, interpersonal, and organizational skills.
• Excellent attention to detail.
• Excellent grammatical and spelling skills.
• Ability to effectively organize meetings.
• Ability to set-up and maintain electronic and paper files.
• Ability to perform multiple tasks, balance priorities and meet deadlines.
• Ability to work independently and as a member of the team.
• High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer.
• Minute taking and transcribing skills an asset
• Ability to work cooperatively with a variety of staff, volunteers, professionals and members of the community.